This position serves as a support person for management's reporting to the Board of Directors. Under the general supervision of the Corporate Governance, Benefits and Compensation Department's attorneys, the incumbent will draft documents, including meeting agendas, minutes and resolutions, be responsible for distribution of materials through the board reporting portal (Boardvantage) and provide analytical and operational support for department's functions. The incumbent is able to handle multiple projects simultaneously, consistently meet deadlines, perform basic legal research, and work professionally with senior executives and Board members.
The responsibilities for this role include:* Working with business areas to help them timely provide accurate and informative meeting materials, with respect to assigned committee meetings
Managing planners and agendas for assigned committee(s)
Supporting logistical and administrative aspects of meeting for assigned committee(s)
Drafting documents, including meeting minutes and resolutions, for attorney review
Assembling and distributing meeting materials through Boardvantage
Providing support for Board and committee meetings
Coordinating with the Information Technology Executive Support team to provide technology assistance for Board members and senior executives, including Board e-mail accounts and iPads
Researching current and emerging best practices in corporate governance and making recommendations
Providing operational support for corporate governance functions, such as delegations of authority and officer appointments
Responding to requests for corporate governance documents from internal auditors and external regulators
Managing third party correspondence to the Board of Directors
Preparing Forms 3, 4 and 5 and Section 16 filings for attorney review and filing with the SEC
Managing Board and governance-related records
Maintaining board reporting intranet webpage and externally facing governance webpage
Preparing and reviewing department policies and procedures
Serving as back-up for other staff
Other duties as assigned
Bachelor's degree or equivalent combination of education and experience from which comparable knowledge and skills may be obtained, as well as a minimum three years of experience as a paralegal or analyst (or similar role) working on corporate governance matters in a public company.
Strong analytical, problem solving and communication (written and oral) skills, and an ability to work with senior management, to handle highly confidential information and to manage multiple competing priorities is required.
Proficiency with MS Office Suite, including SharePoint, required. Experience with Boardvantage or other board reporting portal a plus.
Willingness to work extra hours including evenings as needed in support of Board and Committee meetings and/or other related events. Keys to Success in This Role
Ability to work with senior management, to thrive in an uncertain and changing environment, to tackle novel issues, work independently while also as part of a team, and to handle highly confidential information.
Excellent oral and written communication skills with the ability to influence others.
Strong organizational and analytical skills, with impeccable attention to detail Top Three Personal Competencies to Possess
Drive for Execution - Be accountable for strong individual and team performance
Customer Focus - Deliver prompt and high-quality customer service
Seek and Embrace Change - Continuously improve work processes rather than accepting the status quo
Today, Freddie Mac makes home possible for one in four home borrowers and is one of the largest sources of financing for multifamily housing. Join our smart, creative and dedicated team and you'll do important work for the housing finance system and make a difference in the lives of others. Freddie Mac is an equal opportunity and top diversity employer. EOE, M/F/D/V.