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The UW Medicine Precision Medicine Institute (PMI) is a key strategic initiative created with the goal of bringing together hundreds of outstanding researchers from UW Medicine, Fred Hutchinson Cancer Research Center, and Seattle Children's Hospital, who are leading programs which develop or apply precision approaches in clinical diagnosis, treatment and prevention. From the foundation of this collective excellence, the Precision Medicine Institute has the opportunity to create a new research institute which will be leading forces in precision medicine, both nationally and internationally. Research primarily focused genome sequencing and metabolite profiling, the proliferation and standardization of electronic health records (EHRs), and the emergence of power new approaches for machine learning.
UW Medicine Precision Medicine Institute has an outstanding opportunity for a Director.
The Director serves as the senior Executive level staff member for the UW Precision Medicine Institute. The director will oversee the finance, administration, and space planning for the Institute. The Director is the senior staff member who will work closely with the Scientific Director and be responsible for all matters pertaining to strategic initiatives, grant administration and fiscal aspects of operations. The Director will work with the Institute's leadership team on strategic planning, fundraising campaigns, and legislative efforts. Development of a staffing plan including the creation of position descriptions and the hiring and annual evaluations of staff. Develop and manage the initial annual budget of $10M.
A grasp of the overall mission and objectives of the Institute is essential, as well as an understanding of how the practical infrastructure and support services of the program must be aligned to maximize the achievement of the Institutes objectives. The director is regularly required to attend high-level meetings and respond to questions from stakeholders, both internal and external. This is a hands-on position overseeing all operational activities of the program and will have a supervisory role over all staff which will grow to include administrative support, fiscal support and others.
This position directly impacts the strategic decisions made by the Institute of Precision Medicine. The issues are typically complex and there may not be precedent for the situation. The Director will implement policy and procedure, as well as operational and strategic decisions which have a high level of complexity requiring the Director to draw from knowledge of the School of Medicine, other participating Schools and Colleges within the University of Washington, the University of Washington, its affiliates, past practices and policies, external funding sources and past experience. The Director must be resourceful in order to manage the various interests groups throughout the University. The Director will be required to apply new approaches, methods or techniques learned from experience, other similar institutions or created based on strategic goals of the Precision Medicine Institute. The institute will have seven (7) scientific/operational platforms. The administrative director will be responsible, along with the platform director and the PMI scientific director, for monitoring and oversight of the platform budget.
Representative elements of the director's responsibilities include, but are not limited to, the following:
Develop funding plan and overall annual budget for Institute; quarterly financial reporting for Dean's office and other institutional partners; oversee all financial management of all Institute budgets; management of multiple revenue centers, to include financial management, development of rate proposals, invoicing. FY 18 Budget is anticipated to be $10M. In addition, funding is anticipated to grow in following years as additional funding sources are developed.
Forecast and maintain administrative, fiscal, and scientific needs to meet 5-year milestones set for the development of the Institutes as well as any future milestones.
Identify new funding streams and formulate plans for tapping them.
Work both independently and in partnership with Advancement staff, on development of campaign priorities and messaging; prospect strategy; participate in the planning of campaign/donor events; attend multiple planning meetings with Advancement staff; participate in campaign committee meetings and meetings with prospects/potential donors.
Communication / Outreach efforts:
Develop communications plan for Institute; oversee development of website and content; development of Institute marketing materials; respond to inquiries from public about the Institute; create and manage internal communications.
Ensure strong communication across the different areas, facilitate the allocation of people and other resources as needed to best support research and activities (e.g. workshops, conferences, publications, new research projects).
Put together program-related symposium
Work both independently and in partnership with the Government Relations office for the planning, management and implementation of activities to educate and engage members of State legislature; coordinate and plan tours/visit with members of legislature. Development of marketing materials targeted for the legislature in support of an official ask for state funding.
Supervision of staff as hired; develop job descriptions, hiring of staff and performance evaluations. Resource for all faculty and staff located in the Institute, not just those supervised by this position; develop staffing policies, must be able to respond to faculty and staff inquires pertaining to benefits, leave, parking, etc.
Evaluate staffing roles, actively participate in the selection of key personnel to meet the needs of the program.
Management of facilities:
Develop a plan on how Institute space will be used with each faculty hire or departure; do space/grant analysis as needed to ascertain if reallocation of space is needed; oversee all requests for space modifications.
Institute Oversight Meetings:
Plan and schedule Institute's annual Liaison Committee and Scientific Advisory Board meetings; draft meeting agenda and materials; oversee all logistics for both meetings.
A Master's Degree in Business Administration, or related field; plus at least five years of relevant experience. A Bachelor's degree with 7-10+ years of significant relevant experience specific to the position may be substituted for Master's degree.
Management-level administrative experience, preferably in a research institution environment or academic medical center.
Demonstrated competence in financial operations, business planning, financial analysis, and/or strategic planning.
Supervisory and office management experience. Demonstrated experience working with large, highly structured personnel systems.
Proven leadership, communication, team building and problem solving skills.
Demonstrated ability to effectively address complex and sensitive administrative issues.
Functional understanding of research grant administration.
Scientific background or scientific exposure, in either education or work experience, ideally in fields related to molecular biology, genetics, genomics and/or precision medicine.
Experience with basic science departments in a medical school, research institute, or university setting.
Experience in performing sophisticated financial analyses using personal computer software.
CONDITIONS OF EMPLOYMENT:
The responsibilities of this position require that the incumbent maintain flexible work schedule and be available to work early mornings through late in the evening. Other meetings and time-sensitive projects may require the incumbent to work well past six or seven and may include weekends and holidays.
Stringent deadlines are imposed by outside entities when reports and grants need to be filed with little or no opportunity to extend deadlines. The work load will be consistently high and might be severely affected by grant deadlines, end of year closing, budget cycles and other institutional and external factors.
A satisfactory outcome from a criminal background verification will be required prior to hire.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.